wedding invitation assembly how to


When you're ready to mail your wedding invitations, this is the proper way to assemble them into the envelopes:

Step 1: Lay your wedding invitation down with the wording facing up.

Step 2: Place your reception card, wording side up, on top of the invitation. (Reception cards are a good idea if you are having the ceremony and the reception at two different locations. You usually have the ceremony address on the Invite, and the Reception address and start time on the Reception card. If you are getting married at the same venue as your reception, it usually just says "reception to follow" at the bottom of the invite. It is also acceptable to simply include the reception information on the INFO card.)

 Step 3: Tuck your RSVP card, wording side up, under its envelope flap (unless you preferred the "postcard style without an envelope), or simply on top of the envelope and place on top of the reception card (or invitation if reception card isn't included). When you pre-stamp the postcard RSVP for your guests, be sure and purchase the “postcard” stamp. they are less than the full stamp. It goes in the upper right hand corner. Your outer envelope will require a normal stamp, only one is needed unless you use double thick stock for all the inserts as well as the invite. 

Here’s a very simple trick to help you keep track of your RSVP cards. As your address your invitations, write a tiny number on corner of the RSVP card. Record that number to the corresponding name on your guest list. If an RSVP comes back without a name, you can simply refer to your list and you’ll know who the sender is! (Sometimes people forget to write their names.)

Step 4: Repeat this process for all other enclosure cards like direction cards and accommodation cards, referred to as "INFO cards".

Step 5: Place your invitation suite (all wording should face up) inside the envelope. 

•If the invitation is a folded style, enclosures are placed within the folded invitation (not on top).

•If you're using two envelopes (an inner envelope and outer envelope), insert the fully assembled invitation suite into the inner envelope (left edge first for a single-card invitation; folded edge first for a folded invitation). When the envelope flap is opened, you should see the printed side of the invitation. Then, insert the inner envelope into the outer envelope so that the handwritten guests' names you've put on the inner envelope are visible when they open it up. 

•If you're using just one envelope (an outer envelope), insert the fully assembled invitation suite into the envelope (left edge first for a single card invitation; folded edge first for a folded invitation). When the envelope flap is opened, you should see the printed side of the invitation.


Invitations may be addressed in several ways. Typically they are handwritten, printed or addressed in calligraphy. Etiquette suggests to avoid using labels.

Outer envelopes should be addressed to guests using the proper titles (Mr., Mrs., Miss, Ms.) Try not to abbreviate names or addresses. The outer envelope has the guests' names and address.

When determining whether to use Ms., Mrs., or Miss, always respect the woman's preference. If it is not known, it is appropriate to use the title "Ms."

Men and women living together who are not married should be addressed with their names on seperate lines.


Young boys up to age seven are given the title as Master. Mr. is used at the age of 18. No title is used between the ages of 7 - 18.

Young girls are given the title Miss. Then when married it changes to Mrs. or Ms. if the woman keeps her birth name.


Guests may be sent an invitation four to eight weeks before the date of your event. Invitations to out of town guests should be sent six to ten weeks before the event. International guests should be sent invitations eight to twelve weeks before the event. This gives your guests time to plan their travel schedule. If you are having your event during a holiday weekend or are having a destination wedding It's better to send the invitations sooner than later. You want to make sure you give your guests ample time to plan for your special day.

You may also want to send out Save the Date announcements prior to the event. This is great for giving travel and accommodation information in advance for your guest's convenience. Save the date announcements should be sent out at least four to twelve months prior to your event.


Mango Ink's invitation suites do not require any extra postage. If you use the fabulous double thick cardstock for all your inserts, they will require more postage. When items are added to the envelopes, the weight can increase. Also, special shaped invitations, such as square and oversized, may require additional postage. For more information regarding postage rates and fees, please visit or contact your local post office.


If your invitations have a bow, ribbon, or anything that is three dimensional be sure to ask the Post Office to hand stamp your envelopes, instead of the invitations going through the machines since this might tear them.

Still have questions? We would love to try and answer them. 


Heidi & Ryan

Heidi MillerComment